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When Is a Tax Return Due for a Booster Club?

When Is a Tax Return Due for a Booster Club?

A booster club that qualifies for IRS 501(c)(3) status must file its tax return by the 15th day of the fifth month after the end of the organization’s tax year. For booster clubs that operate on a calendar year-end, the due date is May 15th. However, the booster club may choose another fiscal year-end, which can result in a different due date.

Booster Club and Taxes

It’s important to remember that while your booster club may not owe any taxes due to a 501(c)(3) status, it still must file a return reporting earnings and expenses. There are three different common return types that a booster club may file.

  • 990-N: Used for organizations with less than $50,000 in revenue for the year
  • 990-EZ: Filed by booster clubs with revenues between $50,000 and $200,000
  • 990: Must be filed by booster clubs with revenues over $200,000 for the year

Most booster clubs will file either a 990-N or a 990-EZ. If the tax return is not filed on time, the booster club may lose its tax-exempt status.

Booster Club Tax Filing Requirements

Booster clubs must report their revenues and expenses for the year. It’s important that this information is tracked carefully and accurately. Utilizing a software app designed to manage the accounting for a booster club is a great way to minimize any errors or oversights. This process is especially beneficial if the members responsible for overseeing a club’s finances change during the year.

In addition to reporting earnings, the tax return must include the names of the principal officers of the booster club for the year and an address for the organization. For booster clubs that have non-typical transactions, additional information may be required.

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Fundraising is perhaps one of the most important functions of your booster club. However, it can be tough to build momentum, especially if you are new to fundraising as a whole. You can also get stuck in a rut and feel like you are running the same two or three events on repeat. That’s when it’s important to mix things up to keep club members and donors engaged, ensuring a steady stream of support for your student-athletes. With that in mind, here are a few ways to raise more money for the student-athletes you support:
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Non-Profit Donation Receipt
Whenever someone donates to your club, you must ensure that you send them a clear receipt so they can take advantage of their tax deduction. These receipts are your club’s way of saying, “Thanks for being on the team,” and they’re essential for keeping records organized. Providing a timely and well-documented receipt also makes your club appear professional and organized. In turn, you’ll be able to more easily build trust with donors and encourage them to give again in the future. After all, donors need to be confident that you’re acknowledging and managing their contributions properly. On that note, here are a few tips to help you create compliant receipts:
Booster Club Best Practices
Booster Club Rules
You certainly wouldn’t sign up for a sports league without knowing the rules of the game, so why would you attempt to run a booster club without a clear set of guidelines? In a booster club, the rules take the form of bylaws, which are policies and procedures that are vital in keeping everyone on the same page, helping to avoid misunderstandings, and ensuring that each member understands their part in supporting the club’s mission. In some cases, these bylaws will spell out who can and can’t be members, as well as who is eligible to serve on the board. Some states even have standardized playbooks that you need to follow. The University Interscholastic League (UIL) in Texas, for instance, has a playbook of its own, covering specific bylaws for booster clubs that support school programs. In any case, here are some tips for ensuring everyone in your booster club plays by the rules so you can have a productive year:
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