BoosterHub

What Is the Best Way to Track Instruments, Uniforms, and Music in a Marching Band?

Managing a marching band can be a fun and exciting experience, but it also involves quite a bit of work. Among your tasks, perhaps one of the most tedious is keeping track of instruments, uniforms, music, and other equipment. Without the proper tools, it can be like trying to wrangle a team without a playbook!

While it’s possible to log equipment on a legal pad, tracking equipment the old-school way just isn’t the best use of your time. The question, then, becomes a matter of knowing how you can put the headache of equipment tracking behind you for good. And the answer is simple: All you need is an inventory tracking tool that ensures you know who has what, so you’re never caught off guard during game time.

Enter BoosterHub for Bands. Having initially launched this past Spring, it’s well on its way to becoming the MVP of instrument tracking. Here’s a closer look at why tracking band equipment with BoosterHub for Bands is the best option for your program.

What Does BoosterHub for Bands Do?

BoosterHub for Bands is an all-in-one band management tool that includes inventory tools, maintenance monitoring, and more. It allows you to assign instruments to students, make notes about each piece of equipment, and keep track of every instrument in the band. You can also set and include expected return dates. If someone doesn’t turn their equipment in by the deadline, a push notification will be sent straight to your app.

Being an addition to the larger BoosterHub platform, BoosterHub for Bands is fully integrated with the booster club management tool. With BoosterHub, you can manage equipment and run fundraisers all in one place. Our user-friendly interface will save you time and make it easy to generate money for your hard-working band students.

The Benefits of BoosterHub for Bands

BoosterHub for Bands comes fully equipped with a host of tools, features, and capabilities designed to make life easier for band directors. Our platform includes:

Flexible Reporting

BoosterHub for Bands allows you to generate custom, on-demand reports on equipment, uniforms, and instruments. For example, you can instantly create a report that shows any overdue or outstanding instruments — including a list of who was issued each item. You can also run reports on currently available inventory, which can assist with verifying which instruments or uniforms are actually in storage.

Customized Fields

BoosterHub for Bands allows you to create customized fields that empower you to get even more detailed reports, encourage full equipment transparency, and digitize your entire inventory. You can even make notes about the condition of equipment to document any damage or note items that require repair.

QR Code Scanning

The BoosterHub for Bands mobile app includes a QR code scanning feature for easily signing out and returning instruments, uniforms, and sheet music. When signing gear in and out is this seamless, no one will ever have an excuse not to. The app will simply analyze the QR code, instantly retrieve information about the status of the equipment, update its fields accordingly, and provide a reference number.

School-Level and District Plans

BoosterHub for Bands offers flexible pricing options, including plans for individual schools and district-wide options that can offer savings in bulk. Our goal is to make band management software affordable and accessible for all institutions.

Ditch the Hassle of Manual Instrument Tracking

Don’t spend another year maintaining paper records of uniforms and instruments. Rethink the way you approach band management and implement modern tools so you can spend more time doing what you love: teaching your students how to make awe-inspiring music!

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Ways to Fundraise for a Booster Club

Fundraising is perhaps one of the most important functions of your booster club. However, it can be tough to build momentum, especially if you are new to fundraising as a whole. You can also get stuck in a rut and feel like you are running the same two or three events on repeat. That’s when it’s important to mix things up to keep club members and donors engaged, ensuring a steady stream of support for your student-athletes. With that in mind, here are a few ways to raise more money for the student-athletes you support:

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Non-Profit Donation Receipt

Whenever someone donates to your club, you must ensure that you send them a clear receipt so they can take advantage of their tax deduction. These receipts are your club’s way of saying, “Thanks for being on the team,” and they’re essential for keeping records organized. Providing a timely and well-documented receipt also makes your club appear professional and organized. In turn, you’ll be able to more easily build trust with donors and encourage them to give again in the future. After all, donors need to be confident that you’re acknowledging and managing their contributions properly. On that note, here are a few tips to help you create compliant receipts:

Booster Club Best Practices

Booster Club Rules

You certainly wouldn’t sign up for a sports league without knowing the rules of the game, so why would you attempt to run a booster club without a clear set of guidelines? In a booster club, the rules take the form of bylaws, which are policies and procedures that are vital in keeping everyone on the same page, helping to avoid misunderstandings, and ensuring that each member understands their part in supporting the club’s mission. In some cases, these bylaws will spell out who can and can’t be members, as well as who is eligible to serve on the board. Some states even have standardized playbooks that you need to follow. The University Interscholastic League (UIL) in Texas, for instance, has a playbook of its own, covering specific bylaws for booster clubs that support school programs. In any case, here are some tips for ensuring everyone in your booster club plays by the rules so you can have a productive year: