BoosterHub

What Are All of the Roles and Responsibilities for Booster Club Officers?

The primary booster clubs officials' roles are President, Vice President, Secretary, and Treasurer. This group is known as the Executive Board. Some clubs have additional VPs for Social, Fundraising, and Communications. Your organization may also have committee chairs for specific events, with ad hoc responsibilities over the course of the year.

What Are Booster Club Roles and Responsibilities?

Each club may assign a few specific tasks differently, but overall, the roles for each position are as follows:

President

The President is the leader and “#1 Fan” of the club and the organization it supports. They’re ultimately responsible for the overall operation of the booster club, including fiscal matters and filling vacancies for volunteer roles. The President holds the fiduciary responsibility for the corporation. Presidents also provide direction for booster clubs, ensuring that all booster club activities are in line with the mission of the club.

Vice President

The Vice President fills the President’s role as needed. Some VPs may oversee fundraising, and larger clubs may have multiple VPs with different responsibilities. Sometimes, the Vice President is a parent of a younger participant in the organization, learning how the club operates so that there’s better continuity of leadership and direction year over year.

Secretary

The Secretary keeps all the records for the club, including meeting minutes for both Executive Board meetings and regular meetings. This officer may also be in charge of overall communications, such as sending out meeting information and regular email updates about the booster club.

Treasurer

The treasurer handles all financials, although many clubs have a secondary officer provide oversight to authorize expenditures. Treasurers collect fundraising donations and ensure that dues are paid. They may also create budgets for the club and serve as an accountant. Treasurers might also be responsible for procuring items for fundraisings, such as candy bars or silent auction items.

Committee Chairs

Larger programs and events may need several committees to plan them, including event planning, fundraising, and volunteer coordination. Committee chairs increase engagement among booster club members and can help alleviate the officers' workload for major events.

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Ways to Fundraise for a Booster Club

Fundraising is perhaps one of the most important functions of your booster club. However, it can be tough to build momentum, especially if you are new to fundraising as a whole. You can also get stuck in a rut and feel like you are running the same two or three events on repeat. That’s when it’s important to mix things up to keep club members and donors engaged, ensuring a steady stream of support for your student-athletes. With that in mind, here are a few ways to raise more money for the student-athletes you support:

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Non-Profit Donation Receipt

Whenever someone donates to your club, you must ensure that you send them a clear receipt so they can take advantage of their tax deduction. These receipts are your club’s way of saying, “Thanks for being on the team,” and they’re essential for keeping records organized. Providing a timely and well-documented receipt also makes your club appear professional and organized. In turn, you’ll be able to more easily build trust with donors and encourage them to give again in the future. After all, donors need to be confident that you’re acknowledging and managing their contributions properly. On that note, here are a few tips to help you create compliant receipts:

Booster Club Best Practices

Booster Club Rules

You certainly wouldn’t sign up for a sports league without knowing the rules of the game, so why would you attempt to run a booster club without a clear set of guidelines? In a booster club, the rules take the form of bylaws, which are policies and procedures that are vital in keeping everyone on the same page, helping to avoid misunderstandings, and ensuring that each member understands their part in supporting the club’s mission. In some cases, these bylaws will spell out who can and can’t be members, as well as who is eligible to serve on the board. Some states even have standardized playbooks that you need to follow. The University Interscholastic League (UIL) in Texas, for instance, has a playbook of its own, covering specific bylaws for booster clubs that support school programs. In any case, here are some tips for ensuring everyone in your booster club plays by the rules so you can have a productive year: