BoosterHub

Tired of Manually Tracking Band Equipment? Time For Band Software

If there’s one trait that all marching bands share, it’s a need for equipment — and lots of it. Keeping up with all of your musical gear can be a complete nightmare, especially if your band director is relying on old-school inventorying practices and manual logs.

Are you ready to make your band director’s life a whole lot easier and take the hassle out of inventorying instruments? If so, it’s time to invest in great band software.

What’s Band Software?

Band software is a pretty broad phrase that can encompass a lot of different things. For instance, it can assist with simple tasks like scheduling events and communications with band members and their families. Then, you have premier options as well, like BoosterHub for Bands, an all-in-one software platform.

BoosterHub for Bands includes all the core booster club management features that you know and love. It has tools like payment processing, volunteer scheduling, concession stands, sales tracking, public and private calendars, and a smart website to give you a strong online presence. BoosterHub for Bands also includes inventory tracking for:

Musical instruments
Uniforms
Equipment
Apparel
Much more

With BoosterHub for Bands, your band director can collaborate with the booster club in real-time. They can oversee all their core responsibilities and effortlessly keep up with inventory. In addition, band directors can use our inventory tracking features to:

Prevent loss
Reduce the likelihood of damage
Provide accurate records to school district auditors

From the booster club’s perspective, our platform helps you expand your fundraising capabilities. You can keep parents, students, and supporters in the loop about upcoming concerts, fundraising activities, and volunteer opportunities.

Benefits of Band Software

Investing in band software benefits everyone, but especially your students. With great band software like BoosterHub for Bands, you’ll unlock benefits such as:

Time Savings

Everyone saves time with BoosterHub for Bands. The band director can spend more of their time doing what they do best: teaching music and empowering students.

Your booster club will save time, too, as you’ll no longer have to track down event schedules. Instead, you can see everything within the BoosterHub calendar as soon as the band director updates the schedule.

Reduced Cost

Band directors can use BoosterHub for Bands to reduce loss-related expenses. They can keep up with uniforms, instruments, and equipment, ensuring that everything is returned at the end of the semester.

Better Participation

BoosterHub for Bands gives parents the information they need to participate in events, fundraisers, and concerts. By working hand-in-hand with the band director, you can use BoosterHub to disseminate information to parents sooner so that they can adjust their schedules and get involved in the band community.

Happier Students

Most importantly, BoosterHub for Bands yields tangible benefits for students. You’ll be more efficient at fundraising and allocating funds, which means you can do more for student musicians.

Explore BoosterHub for Bands

Is your band and booster club software due for an upgrade? If so, book a demo of BoosterHub for Bands and experience its power for yourself.

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Ways to Fundraise for a Booster Club

Fundraising is perhaps one of the most important functions of your booster club. However, it can be tough to build momentum, especially if you are new to fundraising as a whole. You can also get stuck in a rut and feel like you are running the same two or three events on repeat. That’s when it’s important to mix things up to keep club members and donors engaged, ensuring a steady stream of support for your student-athletes. With that in mind, here are a few ways to raise more money for the student-athletes you support:

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Non-Profit Donation Receipt

Whenever someone donates to your club, you must ensure that you send them a clear receipt so they can take advantage of their tax deduction. These receipts are your club’s way of saying, “Thanks for being on the team,” and they’re essential for keeping records organized. Providing a timely and well-documented receipt also makes your club appear professional and organized. In turn, you’ll be able to more easily build trust with donors and encourage them to give again in the future. After all, donors need to be confident that you’re acknowledging and managing their contributions properly. On that note, here are a few tips to help you create compliant receipts:

Booster Club Best Practices

Booster Club Rules

You certainly wouldn’t sign up for a sports league without knowing the rules of the game, so why would you attempt to run a booster club without a clear set of guidelines? In a booster club, the rules take the form of bylaws, which are policies and procedures that are vital in keeping everyone on the same page, helping to avoid misunderstandings, and ensuring that each member understands their part in supporting the club’s mission. In some cases, these bylaws will spell out who can and can’t be members, as well as who is eligible to serve on the board. Some states even have standardized playbooks that you need to follow. The University Interscholastic League (UIL) in Texas, for instance, has a playbook of its own, covering specific bylaws for booster clubs that support school programs. In any case, here are some tips for ensuring everyone in your booster club plays by the rules so you can have a productive year: