BoosterHub

Managing the financial aspects of a booster club can be time-consuming, tedious, and open to mistakes. Many booster clubs still follow old-school accounting methods, including collecting cash payments and performing regular deposits. If you identify with these approaches, it may be time to consider moving to a cashless operation. Consider these benefits of booster club accounting software:

Ability to Track Revenues and Expenses

If your booster club adopts an accounting software specifically dedicated to booster clubs, you will be able to easily track revenues, expenses, and donations. Since the pandemic, most school districts have gone cashless for ticket sales. A dedicated software program can allow you to easily accept credit card and debit card payments. This reduces the chance of lost earnings due to theft or misplaced funds. It also helps you ensure accurate accounting for the booster club’s tax return.

Reduce the Time Spent by Your Treasurer

The treasurer of a booster club often spends significant amounts of time reconciling revenues, expenses, and donations. There is a lot of reliance on them to ensure that the books of the booster club are kept accurately and in accordance with nonprofit accounting principles. Treasurers with full-time jobs may be unable to spend as much time as they would like running the finances of the booster club. In addition, there is usually regular turnover as children and teenagers change their interests or graduate.

Having software in place that accurately monitors the organization’s finances can eliminate the stress of making sure monies are accounted for properly.

Reduce the Risks for Fraud and Theft

With the right tools in place, you can enjoy security features designed to reduce the risk of fraud and theft. By setting up permissions for authorized users, you can control access. And with powerful encryption tools, you can securely manage funds.

Easily Set Up Donations in an Online Store

Utilizing a dedicated booster club software program can allow you to easily set up an online store just for donations. Rather than accepting cash or check donations, your booster club can allow contributors to donate online through a secure platform. This can reduce the risk of lost donations and allow you to easily trace the donor’s identity.

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Ways to Fundraise for a Booster Club

Fundraising is perhaps one of the most important functions of your booster club. However, it can be tough to build momentum, especially if you are new to fundraising as a whole. You can also get stuck in a rut and feel like you are running the same two or three events on repeat. That’s when it’s important to mix things up to keep club members and donors engaged, ensuring a steady stream of support for your student-athletes. With that in mind, here are a few ways to raise more money for the student-athletes you support:

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Non-Profit Donation Receipt

Whenever someone donates to your club, you must ensure that you send them a clear receipt so they can take advantage of their tax deduction. These receipts are your club’s way of saying, “Thanks for being on the team,” and they’re essential for keeping records organized. Providing a timely and well-documented receipt also makes your club appear professional and organized. In turn, you’ll be able to more easily build trust with donors and encourage them to give again in the future. After all, donors need to be confident that you’re acknowledging and managing their contributions properly. On that note, here are a few tips to help you create compliant receipts:

Booster Club Best Practices

Booster Club Rules

You certainly wouldn’t sign up for a sports league without knowing the rules of the game, so why would you attempt to run a booster club without a clear set of guidelines? In a booster club, the rules take the form of bylaws, which are policies and procedures that are vital in keeping everyone on the same page, helping to avoid misunderstandings, and ensuring that each member understands their part in supporting the club’s mission. In some cases, these bylaws will spell out who can and can’t be members, as well as who is eligible to serve on the board. Some states even have standardized playbooks that you need to follow. The University Interscholastic League (UIL) in Texas, for instance, has a playbook of its own, covering specific bylaws for booster clubs that support school programs. In any case, here are some tips for ensuring everyone in your booster club plays by the rules so you can have a productive year: