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My Booster Club's Parents Are Not Engaged. Help!

My Booster Club's Parents Are Not Engaged. Help!

When running a booster club, it’s important to ensure that booster club parents, members, and volunteers are all engaged in the organization's success. A booster club that isn’t properly organized can easily fall flat, leading to disappointed children, teenagers, and parents. If you find that your booster club isn’t meeting goals and members lack interest, take these steps to get your group back on track.

Communicate Effectively and Often

If you find interest flagging among members of your booster club, it could be due to a lack of communication. Setting up a regular and predictable method of communication can work wonders to engage parent volunteers and booster club members. For example, a scheduled email sent to the booster club at the beginning of each week can provide information about future fundraisers. It can also highlight past successes and publicly thank volunteers who lent their expertise to see an event thrive.

Reach Out to Individual Members

If you find that specific people are not regularly participating in the booster club, reach out to them individually. Warmly ask them if there is anything wrong and offer assistance if so. Let them know how much you appreciated their contributions in the past. Many times a personal touch can be enough to bring less-involved volunteers back on board.

Recognize Volunteers for the Value They Add

Each time a fundraiser or special event is held, make sure to thank your volunteers for the support they offer. This can be done as a general ‘Thank You!’ to the team, or you can recognize specific efforts. For example, perhaps a parent contributed a significant amount of time preparing food for an event. Publicly thank them for their time and ask for their recipes! Truly valuing volunteers can go a long way to ensuring booster club engagement.

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Ways to Fundraise for a Booster Club
Fundraising is perhaps one of the most important functions of your booster club. However, it can be tough to build momentum, especially if you are new to fundraising as a whole. You can also get stuck in a rut and feel like you are running the same two or three events on repeat. That’s when it’s important to mix things up to keep club members and donors engaged, ensuring a steady stream of support for your student-athletes. With that in mind, here are a few ways to raise more money for the student-athletes you support:
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Non-Profit Donation Receipt
Whenever someone donates to your club, you must ensure that you send them a clear receipt so they can take advantage of their tax deduction. These receipts are your club’s way of saying, “Thanks for being on the team,” and they’re essential for keeping records organized. Providing a timely and well-documented receipt also makes your club appear professional and organized. In turn, you’ll be able to more easily build trust with donors and encourage them to give again in the future. After all, donors need to be confident that you’re acknowledging and managing their contributions properly. On that note, here are a few tips to help you create compliant receipts:
Booster Club Best Practices
Booster Club Rules
You certainly wouldn’t sign up for a sports league without knowing the rules of the game, so why would you attempt to run a booster club without a clear set of guidelines? In a booster club, the rules take the form of bylaws, which are policies and procedures that are vital in keeping everyone on the same page, helping to avoid misunderstandings, and ensuring that each member understands their part in supporting the club’s mission. In some cases, these bylaws will spell out who can and can’t be members, as well as who is eligible to serve on the board. Some states even have standardized playbooks that you need to follow. The University Interscholastic League (UIL) in Texas, for instance, has a playbook of its own, covering specific bylaws for booster clubs that support school programs. In any case, here are some tips for ensuring everyone in your booster club plays by the rules so you can have a productive year:
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