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I Was Just Elected Booster Club President. What Do I Do First?

I Was Just Elected Booster Club President. What Do I Do First?

There is no secret formula that guarantees success when forming booster clubs and electing officers. However, strong leadership and administration have a significant impact on whether your booster club achieves its goals and objectives. Your degree of dedication and care as president directly influences the community and growth of your booster club. Following are a few booster club guidelines to follow to ensure you’re doing the best job possible.

Stay Informed

One of your main booster club president duties is to read your district booster club guidelines. Make sure you’re up-to-date on all of the by-laws because you’ll be the one in charge of enforcing and following them. It’s part of your job to ensure your club is following best practices, as it's the board’s fiscal responsibility to make sure things are being done the right way.

‍Have the Availability

‍As the president of your booster club, you’ll need to be able to attend just about everything that gets put on the schedule. You will want to make sure you have the time necessary to dedicate to the role. Monthly meetings on a fixed schedule tend to increase attendance and engagement. With that being said, the best way to encourage participation is to make scheduled meetings something members look forward to attending and that new people want to join.

Open Communication

The more streamlined communication is, the better! Communicating with everyone involved in your club is essential. Don’t worry about over-communicating. A caring and approachable president makes the club's culture much more inviting. Remember it takes seeing something seven times before the average person absorbs the message, so communicate often!

Get People Involved

Encourage volunteers to get involved by forming committees and delegating work. Members feel needed and appreciated when they can do productive work. Plus, it can take a lot of work off your hands and allow you to use your time more wisely.

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Ways to Fundraise for a Booster Club
Fundraising is perhaps one of the most important functions of your booster club. However, it can be tough to build momentum, especially if you are new to fundraising as a whole. You can also get stuck in a rut and feel like you are running the same two or three events on repeat. That’s when it’s important to mix things up to keep club members and donors engaged, ensuring a steady stream of support for your student-athletes. With that in mind, here are a few ways to raise more money for the student-athletes you support:
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Non-Profit Donation Receipt
Whenever someone donates to your club, you must ensure that you send them a clear receipt so they can take advantage of their tax deduction. These receipts are your club’s way of saying, “Thanks for being on the team,” and they’re essential for keeping records organized. Providing a timely and well-documented receipt also makes your club appear professional and organized. In turn, you’ll be able to more easily build trust with donors and encourage them to give again in the future. After all, donors need to be confident that you’re acknowledging and managing their contributions properly. On that note, here are a few tips to help you create compliant receipts:
Booster Club Best Practices
Booster Club Rules
You certainly wouldn’t sign up for a sports league without knowing the rules of the game, so why would you attempt to run a booster club without a clear set of guidelines? In a booster club, the rules take the form of bylaws, which are policies and procedures that are vital in keeping everyone on the same page, helping to avoid misunderstandings, and ensuring that each member understands their part in supporting the club’s mission. In some cases, these bylaws will spell out who can and can’t be members, as well as who is eligible to serve on the board. Some states even have standardized playbooks that you need to follow. The University Interscholastic League (UIL) in Texas, for instance, has a playbook of its own, covering specific bylaws for booster clubs that support school programs. In any case, here are some tips for ensuring everyone in your booster club plays by the rules so you can have a productive year:
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