BoosterHub

BoosterHub – The #1 Booster Club Software

In an October 2022 press release, Yahoo! Finance recognized BoosterHub as the #1 booster club software in this emerging industry. Since it launched, BoosterHub has experienced championship-level growth. In just nine months, BoosterHub surpassed the $1 million gross merchandise volume threshold. Since then, we have grown to hundreds of high school booster clubs almost 40 states.

BoosterHub’s overnight success speaks to the fact that the dynamic platform fills a long-standing void in the school booster club space. BoosterHub now has more than 10,000 members and has facilitated over 250,000 transactions. Our platform has an incredibly low single-digit churn rate, which is undoubtedly due to the fact that our customers are extremely satisfied with the product.

What’s BoosterHub?

BoosterHub is a software platform and app designed specifically for booster clubs and other organizations that conduct fundraising for high school sports teams such as football, volleyball, baseball, softball, basketball, lacrosse, swim, cheer; fine arts groups such as bands, orchestras, choirs, theatre; and other organizations such as ROTC and project graduation.

The solution is offered via the software-as-a-service (SaaS) model. This means that the booster club customer pays an affordable annual fee in exchange for access to the technology. All of the members of that booster club are able to download the BoosterHub app for free and participate in the club’s subscription.

BoosterHub represents a true do-it-all solution for booster clubs around the country. The technology provides tools for managing standard day-to-day operations, such as communications, volunteering, and calendar events, and also major events such as ticketing for banquets, stadium concessions, and fundraising. It offers point-of-sale solutions that can be used at concession stands or event stores.

The BoosterHub platform even provides solutions for tracking volunteer activity, keeping boosters apprised of upcoming events, and eliminating friction during fundraising. It is the solution for umbrella athletic booster clubs that manage several sports, individual sports booster clubs, music booster clubs such as bands, choirs, and orchestras, and other groups needing to effectively fundraise and support their hometown student activities.

What Makes BoosterHub the Top Booster Club Solution?

The easy answer is “everything a booster club needs, and nothing it doesn’t.” All of BoosterHub’s features were carefully designed to meet the needs of high school booster clubs. For example, in our accounting modules we have eliminated features such as payroll, that booster clubs do not need. But we have added in capability for several members to have admin and view only rights to accounting so that several sets of eyes can provide backup on the numbers. This is just one example of how we’ve built a system with “guardrails” so that volunteer club members can come in and take over responsibility for the club without any expertise or experience at all, manage the club well for a year, and then turn it over to the next set of volunteer board members.

The following are some of its specific tools and capabilities that continue to appeal to users.

Concession Stand Payment Processing

BoosterHub users can modernize their concession stands with the platform’s built-in payment processing tools. Instead of partnering with a third-party card processing services provider, booster clubs can gain the ability to accept contactless payments and cards via BoosterHub.

The platform not only processes transactions but also uploads this data into its accounting hub so the club can precisely track all incoming revenue. This eases the burden on your treasurer for the purposes of reconciling and tracking monies.

‍Private and Public Calendars

BoosterHub’s public and private calendars help keep everyone in the loop. Booster club members can access the private calendars so they never miss internal meetings or other events. The club can make the public calendar viewable to parents and general site visitors so they can do more to support high school teams. Having two separate calendars declutters things for your visitors wanting to know when the game is!

Smart Websites

By signing up for BoosterHub, booster clubs gain access to their own smart website. The website is easy to set up and even easier to maintain, thanks to BoosterHub’s intuitive interface. We have designed it to be managed by volunteers who may not have any experience managing websites. Our templates are easy to use and with attractive and intuitive layouts.

The smart website can serve as a booster club’s personal online advertising channel for spreading the word about upcoming events and communicating with parents. Meanwhile the BoosterHub app can be used for more of the nitty gritty details of running your club such as notifications about a change in practice time, or questions about who is bringing the brownies!

Accounting

As any booster club president will tell you, preparing annual 990 tax return forms is a task they typically dread. Fortunately, BoosterHub makes this challenge a distant memory with its centralized accounting tools.

With BoosterHub, a club can store all of its transactions in one place and use this data to prepare its annual return forms quickly and accurately. The accounting system is set up to organize all of your data in the form of the 990 return.

Club Chat

Club Chat is an internal BoosterHub communication solution that allows parents to communicate with one another and other booster club members. Thanks to Club Chat, parents no longer have to “friend” each other on social platforms or exchange phone numbers. Instead, they can communicate on a safe and secure platform. You can easily form chat groups with our tagging system. This enables you to avoid club-wide all user chats that can get bogged down and hijacked by a few talkative members!

These helpful features are just a few of the highlights of BoosterHub’s capabilities. If you would like to experience the #1 booster club software for yourself, we invite you to schedule a no-obligation demo via zoom. We can share our screen with you and walk you through exactly how BoosterHub works and how you can transition from your older software to BoosterHub.

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Ways to Fundraise for a Booster Club

Fundraising is perhaps one of the most important functions of your booster club. However, it can be tough to build momentum, especially if you are new to fundraising as a whole. You can also get stuck in a rut and feel like you are running the same two or three events on repeat. That’s when it’s important to mix things up to keep club members and donors engaged, ensuring a steady stream of support for your student-athletes. With that in mind, here are a few ways to raise more money for the student-athletes you support:

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Non-Profit Donation Receipt

Whenever someone donates to your club, you must ensure that you send them a clear receipt so they can take advantage of their tax deduction. These receipts are your club’s way of saying, “Thanks for being on the team,” and they’re essential for keeping records organized. Providing a timely and well-documented receipt also makes your club appear professional and organized. In turn, you’ll be able to more easily build trust with donors and encourage them to give again in the future. After all, donors need to be confident that you’re acknowledging and managing their contributions properly. On that note, here are a few tips to help you create compliant receipts:

Booster Club Best Practices

Booster Club Rules

You certainly wouldn’t sign up for a sports league without knowing the rules of the game, so why would you attempt to run a booster club without a clear set of guidelines? In a booster club, the rules take the form of bylaws, which are policies and procedures that are vital in keeping everyone on the same page, helping to avoid misunderstandings, and ensuring that each member understands their part in supporting the club’s mission. In some cases, these bylaws will spell out who can and can’t be members, as well as who is eligible to serve on the board. Some states even have standardized playbooks that you need to follow. The University Interscholastic League (UIL) in Texas, for instance, has a playbook of its own, covering specific bylaws for booster clubs that support school programs. In any case, here are some tips for ensuring everyone in your booster club plays by the rules so you can have a productive year: